Business Update

Important updates to SMART

• Licences can now be modified in the same month as annual fees are due
• Associated licences cannot be renewed independently from primary licences
• Schedules of licences due for renewal now show the channel
• On the “Licence Renewal Search” screen, "pending" licences are hyperlinked to the “pending renewals” screen
• Spectrum licences now have a hyperlink to their related Management Right

Licences can now be modified in the same month as annual fees are due

Prior to 21 September, if a radio licence was required to be modified, its annual licence fee had to be paid in full before an application could be submitted.

Even though a licence annual fee is due, an application can now be submitted to modify the licence. For engineers there is no change in the procedure when modifying the licence - the change occurs after the licence is certified when a notification is emailed to the client to "confirm" the application. At this point SMART recalculates the annual fee based on the new modified licence's parameters - the client then sees the new fee on the Fee Payment screen.

If annual fees are due on a licence that is undergoing modification, the list of licences due for renewal will indicate that the licence is being modified (and not able to be renewed).

Note - the above information also applies if an engineer is acting on behalf of a client when paying the annual fees or generating an invoice.

Associated licences cannot be renewed independently from primary licences

For the above item to be possible, a change has been made in regard to paying for licences due for renewal. When viewing licences due for renewal that have associated licences (e.g. fixed point-to-point licences), selecting them automatically selects any associated licences. This means that associated licences cannot be independently renewed - there is now no check box next to associated licences. All the licences selected for renewal can be viewed on the Licence Renewal Summary screen that follows.

If, for example, a point-to-point licence that is due its annual fee is modified (but not the associated licence), when the Fee Payment screen is shown, both the modified licence and the associated licence's fee is shown to be paid. This is so both licences are renewed at the same time.

Schedules of licences due for renewal now show the channel

When viewing the List of Licences Due for Renewal (as an attachment to an email or letter) the channel is shown in addition to the frequency of the licence.

On the “Licence Renewal Search” screen, "pending" licences are hyperlinked to the “pending renewals” screen

During the process of paying for licences due for renewal, if the payment process is started but aborted, the status as shown in the Licence Renewal Search screen is "Pend". This status is now hyperlinked directly to the Pending Renewals screen. This is the same as selecting the Pending Renewal button.

Spectrum licences now have a hyperlink to their related Management Right

• The hyperlink to view the annual fees for a licence is now on the "Fees Paid On" date.
• Spectrum licences will now have a hyperlink on the "Mgmt. Right ID" (Management Right ID) - clicking the hyperlink will take you to the Management Right Summary screen.